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  Instructions to Authors


Manuscript Preparation   | Online Submission  | Authors' Declaration

The HEPATITIS B ANNUAL is published by the Kalinga Gastroenterology Foundation, a public charity. This Peer-reviewed Journal is published annually, as a medium for articles related to different aspects of Hepatitis B viral infection including epidemiology, prevention and disease control, and management of the infection and its sequelae. Review articles on different aspects of Hepatitis B viral infection from all over the world are welcome on the condition that they have not been published and will not be simultaneously submitted elsewhere.

Manuscripts should be typewritten on A4 (297×210 mm) white paper, double spaced, including references, footnotes, tables, and legends with the computer disk as well. Sufficient (2.5 cm) margins should be left at the top, bottom, and two sides of each page. All pages should be numbered consecutively beginning with a separate title page with the authors' names and their affiliations. The manuscript should be arranged as title page, abstract, introduction, main text and conclusions, followed by acknowledgements, references, tables, figures and figure legends. The editors and publishers are not responsible for the opinions expressed by contributors. Accepted manuscripts become the permanent property of Kalinga Gastroenterology Foundation, and may not be reproduced by any means, in whole or in part without the written permission of the Kalinga Gastroenterology Foundation. We reserve the right to put on Internet the edited accepted copy of the manuscripts.

Authors should retain one copy of the text, tables and illustrations, as the editors will not hold any responsibilities for the loss or damage to typescripts, and will not return the manuscripts to the author(s), if not accepted. Two duplicate copies of printed full-text manuscript together with original photographs and a 3.5 inch computer diskette containing an electronic copy of the full-text manuscript in Word document, including all the figures, graphs, and tables should be sent to:

Dr. S.P. Singh,
Editor, Hepatitis B Annual &
Department of Gastroenterology,
S.C.B. Medical College,
Mangalabag, Cuttack-753 007, India.
E-mail: editor[at]hepatitisbannual[dot]org 
Tel.No .: +91-671-2605466 [Res]
+91-671-2414122 Ext: 292 [Off]
Fax No .: +91-0671-2416913
Cell : +91-9861052417.
Website : www.hepatitisbannual.org

   Manuscript preparation Top

All contributions should be written in English, and should conform to the Uniform Requirements for Manuscripts Submitted to Biomedical Journals, as presented in Ann Intern Med,1997;126:36-47(fifth edition).

Title page

It should be a separate page and include the manuscript title, author(s), affiliations of each author, the institution and department where the work was accomplished, first author's brief introduction, and acknowledgment of any financial support for the research. The name, full address, Tel/Fax number and Email of the corresponding author should be typed in the lower left corner of the title page. Titles should be concise and informative. A short running title (less than 40 letters) should be provided. The authors’ names are listed as follows; initially first name, then middle name and lastly family name such as Subrat Kumar Acharya.


An informative abstract of no more than 350 words should accompany each manuscript. Abstracts should not be divided into paragraphs, and should not be structured.


It should be written mainly in three sections, entitled INTRODUCTION, MAIN TEXT, and CONCLUSIONS , followed by necessary figures and/ or tables.


Submit good quality color images. Each image should be less than 400 kb in size. Size of the image can be reduced by decreasing the actual height and width of the images (keep up to 1024x760 pixels or 5 inches). All image formats (jpeg, tiff, gif, bmp, png, eps, etc.) are acceptable; jpeg is most suitable. Do not zip the files.


Three-line tables should be cited in the text, and self-contained, self-explanatory and should complement but not duplicate the information contained in the text. One horizontal line is under the title, a second under the column heads, and a third at the end of the table, above any footnotes. Tables should be numbered consecutively in Arabic numerals and their titles should be set on the top of their tables with common units for the whole table on the top right. Vertical and italic lines should be omitted.


Brief acknowledgments of persons who have made genuine contributions and who endorse the data and conclusions are included. Authors are responsible for obtaining written permission to use any copyrighted text and/ or illustrations.


References should be cited fully in the text, tables and legends and identified by superscribed Arabic numerals in the order in which they first appear in the text. References should be typed doublespaced
on sheets separated from the text and numbered consecutively in the order in which they appear in the text. Type references double-spaced on sheets separate from the text. Publications as abstract and letter should be so identified in parenthesis. The responsibility for accuracy of references lies with the authors. The Journal is in agreement with the International Committee of Medical Journal Editors. Therefore, the general arrangement, abbreviations of journal names and punctuations followed are as per the Uniform Requirements for Manuscripts submitted to Biomedical Journals (See http://www.nlm.nih.gov/bsd/uniform_requirements.html).

Download a PowerPoint presentation on common reference styles and using the reference checking facility on the manuscript submission site. Pay particular attention to the style of references and punctuations as follows:

Journal articles: List all authors when six or less:

  • Mistry FP, Karnad DR, Abraham P, Bhatia SJ. A scoring system to differentiate cirrhotic from non-cirrhotic portal hypertension. Indian J Gastroenterol 1991;10:82-5.
  • Das KM, Farag SA. Current medical therapy of inflammatory bowel disease. World J Gastroenterol 2000;6:483-9.

When there are seven or more authors, list only the first six and add ‘et al’.

  • Huang XF, Wang CM, Dai XW, Pan BR, Yu LB, Fang L, et al. Significance of cathapsin D and chromogramin A expression in human primary hepatocellular carcinomas. Shijie Huaren Xiaohua Zazhi 1998;6:474-8.

Book or monograph: Personal author(s):

  • Dutta GP. Experimental and clinical studies on amebiasis. New Delhi: Tata McGraw-Hill. 1981:151-61.

Article from multiauthored book:

  • Kaushik SP, Kochhar R, Mehta SK. Spectrum of chronic pancreatitis at Chandigarh. In: Balakrishnan V, Ed. Chronic pancreatitis in India. Trivandrum: Indian Society of Pancreatology. 1987:1-6.


Standard abbreviations should be defined in the abstract and on first mention in the text. In general, terms should not be abbreviated unless they are used repeatedly and the abbreviation is helpful to the reader. Permissible abbreviations are listed in Units, Symbols and Abbreviations: A Guide for Biological and Medical Editors and Authors (Ed. Baron DN, 1988) Published by The Royal Society of Medicine, London. Some commonly used abbreviations, such as DNA, RNA, HIV, LD50, PCR, HBV, ECG, WBC, RBC, CT, ESR, CSF, IgG, ELISA, PBS, ATP, EDTA, mAb, etc., can be used directly.

   Online Submission Top

We encourage authors to submit manuscripts in electronic version, as a Word document or in Rich Text Format (.rtf); accompanying Figures should be as .jpg file attachments. Printed copies need not be submitted then. If the article is accepted, authors may be required to submit Figures as hard copies or in high-resolution (e.g., .bmp format). A printed copy of the signed Authors' Declaration must be submitted if the article is accepted for publication. Articles for consideration for publication in the HEPATITIS B ANNUAL can now be submitted electronically to editor [AT] hepatitisbannual [DOT] org

Copyright Assignment Form It is the policy of Kalinga Gastroenterology Foundation to acquire copyright in all contributions.

All manuscripts submitted to this Journal must be accompanied by this declaration signed by all
authors. If it cannot be signed by any authors, the principal or corresponding author can take
responsibility and sign on behalf. This document can be photocopied as required for submission.

   Authors' Declaration Top

We, the authors of the article/chapter entitled "_________________________________________" submitted for publication in the journal/book “HEPATITIS B ANNUAL”, declare that

  1. We have seen and approved the text of the manuscript, and take responsibility for its contents as its authors; we consent to its publication in the journal/book “HEPATITIS B ANNUAL” if it is accepted for publication by the Kalinga Gastroenterology Foundation.
  2. This work in the submitted or an essentially similar version has not been published elsewhere, is not under simultaneous consideration for publication elsewhere, and will not be submitted for publication elsewhere while under consideration for publication in the journal/book “HEPATITIS B ANNUAL”. This does not duplicate any data previously reported.
  3. In consideration of the ‘Kalinga Gastroenterology Foundation’ taking action in editing and reviewing our submission, we hereby transfer, assign or otherwise convey all copyright ownership to the ‘Kalinga Gastroenterology Foundation’ in the event that this article is published in the journal/book “HEPATITIS B ANNUAL”.
  4. We also agree that our article be put on the internet.

                  Authors' names                    & Signatures
1.               _______________________________
2.               _______________________________
3.               _______________________________
4.               _______________________________
5.               _______________________________
6.               _______________________________
7.               _______________________________
8.               _______________________________
9.               _______________________________
10.             _______________________________

Date: ………………………….


These ready to use templates are made to help the contributors write as per the requirements of the Journal.

Save the templates on your computer and use them with a word processor program. 
Click open the file and save as the manuscript file.

In the program keep 'Document Map' and 'Comments' on from 'View' menu to navigate through the file. 

Download Template for Original Articles/ABSTRACT Reports. (.DOT file)

Download Template for Case Reports.  (.DOT file)

Download Template for Review Articles.  (.DOT file)

Download Template for Letter to the Editor.  (.DOT file)

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